The Best Remote Employee Monitoring Software 2024

If you manage a company or work in an administrative role focused on compliance, having a reliable tool like remote employee monitoring software is essential. Many employees can easily become distracted by social networking, almost like a viral infection. While they do complete their tasks, they often engage in personal online activities despite company policies prohibiting it.

Over time, you may discover that social media is just one of many threats to productivity. Other distractions, such as personal chats, emails, online shopping, and e-ticketing, can consume employees’ time if left unchecked. PC remote monitoring can be your best solution to address these concerns and boost overall productivity in your workplace.

Is Remote Employee Monitoring Software Legal?

To determine the extent of electronic monitoring, you must rely on existing federal and state provisions. In the US, the Electronic Communications Privacy Act (ECPA) of 1986 and recent case law provide some guidance.

You can check employee emails on their networks if they have a valid business reason. The “ordinary course of business” exception helps you justify this monitoring, especially with new laws aimed at improving client information security.

Recent court rulings show remote employee monitoring is reasonable when there’s a business purpose, clear policies set privacy expectations, and employees are informed about the monitoring. You should also get employee consent for any monitoring activities. Legal experts advise that you make sure monitoring is a regular and well-known practice in the company.

What Can You Do with Remote Employee Monitoring App

Professional remote employee monitoring apps like iKeyMonitor track all employees’ computer and internet usage, including every keystroke employees type on their keyboard, websites visited from any browsers, applications used, and files transferred. Based on monitoring reports generated by employee monitoring software, it’s easy to check whether employees are floating on Facebook, Instagram, WhatsApp, or other free online games. With the content filtering tool built-in, this monitoring software filters those time-wasting websites from being visited by employees and specifies applications from being used by staff. It then alerts the administrator as long as employees have triggered specific alert words.

Employee Monitoring Shows More than Productivity

Employee monitoring shows more proof of Human Resources than a lack of low productivity. The monitoring reports also show employees’ inner information in the workplace. Knowing about these activities will tell Human Resources a lot about employees and give a glimpse into their behaviors and ambitions in the workplace, such as leaking company confidentiality. Employee monitoring software helps you keep all insecurity factors in the bud.

With the misconception that home employees are not being monitored at their own houses, many home employees tend to abuse the chance given to them and do some work-unrelated things. And this will lead to inefficiency as a result. To solve this problem, you need to apply an employee monitoring app that remotely monitors every activity on the employees’ computers, such as keystrokes, instant messages, emails, browsed sites, applied applications, etc. Thus, you can know whether their staff are doing inappropriate things during paid office hours and can take steps if necessary.

Optimizes Human Resources

What do employees usually do during working hours? Besides the things related to the job, it seems there are many more options: playing games, chatting with friends, browsing entertainment websites, and so on. Most employees think these leisure tricks will not affect the whole, but today, they may become obstacles to promotion. Once the employee monitoring app is installed in the office computer system, it can monitor the staff who use the devices. After several days of watching, you will get a map of HR which clearly shows employees who are hard-working for the company and who are indolent.

Assists in Tracking Working Time

Many full and part-time telecommuters are paid by hours. Without monitoring, they will likely abuse their office hours and do their private things with full payment. And as a consequence, you will suffer a loss. To protect the company’s interests from loss, you need to use employee spy software. Remote employee spy software professionals own a time tracker module, a powerful tool that analyzes which applications employees apply and how much time they spend daily. In brief, you know how much time their home workers are working.

A 2023 study by the McKinsey Global Institute found that remote workers reported a 20% decrease in effective working time due to distractions.

Helps to Tell Disloyal Employees

It’s crucial to recognize that there is a vulnerability in your organization due to employees having access to sensitive company data and business secrets. Additionally, not all employees may demonstrate loyalty, which further increases this risk. Therefore, preventing information leaks and identifying disloyalty should be a top priority.

Employee monitoring software can help you quickly identify any disloyal behavior. This software logs emails, chat messages, file transfers, USB stick usage, and overall computer activity. With these insights, you can track how company information is being shared and take appropriate measures to prevent leaks.

Prevents Information Leaks

Sometimes, a single worker can cause your company to suffer drastic financial losses due to information leaks. As the head of a company, you must take proper actions, such as installing an employee monitoring program to prevent it. After installing employee monitoring software, you can record the workers’ keystrokes, emails, and messages and transfer files. Then you know who will likely send the company’s business secrets to the outside, and you can stop it promptly.

A 2022 report from Verizon revealed that 82% of data breaches involved a human element, such as social engineering or insider threats.

Safeguards Important Information

In addition to tracking employees’ internet activity, employee monitoring apps are invaluable for recording and preserving data. The logs generated can be securely stored on a local server, ensuring that important information is always accessible. With employee monitoring software, the risk of losing vital documents—whether due to employees forgetting to save their work or a virus attack—becomes a thing of the past. Even if critical information is accidentally deleted, you can easily restore it using this software.

Stops Unpermitted Downloads.

Employees could put your company at risk by downloading illegal applications, copyrighted material, porn videos, and infected software. These activities will slow down your Internet speed and infect your computers with viruses; worse, these actions may result in a lawsuit. In any of these cases, the company will incur damages. How do we stop it completely? The employee tracking software is a good solution for the company. It can block sites from being visited and applications from being run by the employees. So, the workers cannot download unpermitted materials.

Monitor Employees Remotely with iKeyMonitor Employee Monitoring App

iKeyMonitor is the best remote employee monitoring software that lets you monitor various activities on employees’ devices from anywhere. You can track SMS text messages to see how they communicate, record incoming and outgoing calls for important discussions, and check web browsing history to ensure they stay focused. Additionally, iKeyMonitor allows you to track GPS locations, making it simple to know where your team members are during work hours. With these features, iKeyMonitor helps you create a more productive and secure work environment. The following are highlights:

Monitor SMS Text Messages

iKeyMonitor enables you to keep track of all incoming and outgoing SMS messages on employees’ devices. This feature helps ensure effective communication within your team and allows you to identify any potential issues or distractions related to personal messaging. By monitoring text messages, you can gain insights into how employees communicate and reinforce a culture of accountability.

Record Incoming and Outgoing Calls

With iKeyMonitor, you can record all incoming and outgoing calls made on company devices. This feature is particularly valuable for businesses that rely on phone conversations for client interactions or internal discussions. Recording calls provides a record of important conversations, allowing you to ensure that company policies are followed and to address any discrepancies that may arise.

Track Web Browsing History

iKeyMonitor tracks web browsing history, giving you insights into the websites your employees visit. This information can help you identify potential distractions or unproductive behaviors, enabling you to implement strategies to keep your team focused on their tasks.

Track GPS Locations

For businesses with remote or field employees, tracking GPS locations is a vital feature. iKeyMonitor allows you to monitor the real-time GPS locations of your employees, ensuring they are where they need to be during work hours. This feature not only helps with accountability but also aids in optimizing routes for fieldwork, improving overall efficiency.

Conclusion

Remote employee monitoring software is crucial for maintaining productivity and compliance. Tools like iKeyMonitor can track computer usage, internet activity, and even GPS locations, helping to identify distractions and potential disloyalty. With features that log communications and block unauthorized downloads, iKeyMonitor ensures a secure and efficient work environment. For effective monitoring, consider using iKeyMonitor to safeguard your business.

Tags: employee spy software, pc remote monitoring, remote employee monitoring software, remote employee spy app

Category: Employee Monitoring Tips